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Career Description

Administer and maintain libraries or collections of information, for public or private access through reference or borrowing. Work in a variety of settings, such as educational institutions, museums, and corporations, and with various types of informational materials, such as books, periodicals, recordings, films, and databases. Tasks may include acquiring, cataloging, and circulating library materials, and user services such as locating and organizing information, providing instruction on how to access information, and setting up and operating a library's media equipment.

What Job Titles Librarians and Media Collections Specialists Might Have

• Librarian
• Library Media Specialist
• Media Specialist
• Reference Librarian

What Librarians and Media Collections Specialists Do

• Check books in and out of the library.
• Teach library patrons basic computer skills, such as searching computerized databases.
• Review and evaluate materials, using book reviews, catalogs, faculty recommendations, and current holdings to select and order print, audio-visual, and electronic resources.
• Search standard reference materials, including online sources and the Internet, to answer patrons' reference questions.
• Keep up-to-date records of circulation and materials, maintain inventory, and correct cataloging errors.
• Analyze patrons' requests to determine needed information and assist in furnishing or locating that information.
• Supervise daily library operations, budgeting, planning, and personnel activities, such as hiring, training, scheduling, and performance evaluations.
• Plan and teach classes on topics such as information literacy, library instruction, and technology use.
• Confer with colleagues, faculty, and community members and organizations to conduct informational programs, make collection decisions, and determine library services to offer.
• Code, classify, and catalog books, publications, films, audio-visual aids, and other library materials, based on subject matter or standard library classification systems.
• Respond to customer complaints, taking action as necessary.
• Plan and deliver client-centered programs and services, such as special services for corporate clients, storytelling for children, newsletters, or programs for special groups.
• Explain use of library facilities, resources, equipment, and services, and provide information about library policies.
• Locate unusual or unique information in response to specific requests.
• Troubleshoot problems with audio-visual equipment.
• Develop library policies and procedures.
• Evaluate materials to determine outdated or unused items to be discarded.
• Direct and train library staff in duties, such as receiving, shelving, researching, cataloging, and equipment use.
• Develop, maintain, and troubleshoot information access aids, such as databases, annotated bibliographies, Web pages, electronic pathfinders, software programs, and online tutorials.
• Engage in professional development activities, such as taking continuing education classes and attending or participating in conferences, workshops, professional meetings, and associations.
• Compile lists of books, periodicals, articles, and audio-visual materials on particular subjects.
• Confer with teachers to select course materials and to determine which training aids are best suited to particular grade levels.
• Evaluate vendor products and performance, negotiate contracts, and place orders.
• Arrange for interlibrary loans of materials not available in a particular library.
• Represent library or institution on internal and external committees.
• Set up, adjust, and operate audio-visual equipment, such as cameras, film and slide projectors, and recording equipment, for meetings, events, classes, seminars, and video conferences.
• Assemble and arrange display materials.
• Maintain inventory of audio-visual equipment.
• Maintain hardware and software, including computers, media equipment, scanners, color copiers, and color laser printers.
• Train faculty and media staff on the use of software and audio-visual equipment.

What Librarians and Media Collections Specialists Should Be Good At

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension - The ability to read and understand information and ideas presented in writing.
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Near Vision - The ability to see details at close range (within a few feet of the observer).
• Speech Clarity - The ability to speak clearly so others can understand you.
• Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.

What Librarians and Media Collections Specialists Need to Learn

• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.